Person, Clothing, Scientist, Lab, Coat, Sunglasses, Accessories, Lab Coat, Building, Clinic

Senior Staff Administrative Associate

IMPORTANT ALERT FOR JOB APPLICANTS!
Bio-Rad has received reports of individuals posing as Bio-Rad recruiters to obtain information from applicants. Be aware that Bio-Rad strictly adheres to these hiring practices.

Senior Staff Administrative Associate

  • 2021-24577
  • Hercules, California, United States

Bio-Rad Laboratories is seeking a Senior Staff Administrative Associate to support members of senior R&D leadership. A desire to learn and grow with the role is key to success.

Responsibilities

  • Provides advanced administrative support for members of senior R&D leadership.  May be called on to support other functions as needed. 
  • Manages AFEs, purchase requisitions, p-card purchases and vendor communications.
  • Responsible for administration within areas of responsibility, office space planning and coordination. Liaises with facilities as needed.
  • Manages budget accounting, tracking, and reporting as requested.  Provides input into budgeting process relating to office expenses, events coordination and supplies.  Controls operating expenses by monitoring office expenses, allowable expenses, etc.
  • Plans and coordinates large group events (such as team building events) independently.
  • Provides coordination and support regarding meeting space, calendaring and scheduling, interview setup, group lunches/activities and travel.
  • Initiates, compiles, analyzes and prepares special reports on a scheduled and ad hoc basis
  • Requests new vendor adds and new material part numbers.
  • Manages Sunshine law expenditures and serves as Sunshine representative for the R&D areas supported.
  • Manages various documentation and project files as requested.
  • Supports R&D directors with miscellaneous tasks such as expense reports, travel arrangements, calendar management and scheduling.
  • Manages documentation and administrative activities for various initiatives within the various R&D groups as needed, including databases and processes in Excel and Smartsheets.

Qualifications

  • Associate Degree or equivalent. Bachelor's degree a plus.
  • 6+ years in senior secretarial/administrative capacity or equivalent combination of education and experience. 
  • Office management experience helpful.
  • Exercises considerable discretion and professionalism.
  • Uses independent judgement to make decisions on planning, organizing, and scheduling work.
  • Determines best method to accomplish tasks and uses creativity to achieve goals.
  • Able to resolve complex inquiries.
  • Fluency in SAP procurement and master data modules, or strong ability to learn tasks in an advanced ERP system.
  • Advanced knowledge of applicable processes and procedures including advanced MS Office Application skills - working knowledge of Excel and Smartsheets an asset.
  • Complete operating knowledge of all applicable office equipment.
  • Advanced knowledge of virtual conferencing programs such as MS Teams and Zoom.
  • Excellent communication, interpersonal, negotiation skills, diplomacy, tact and customer service.
  • Strong planning, project management and organizational skills.
  • Accounting/math skills; understanding of budgeting.
  • Ability to interface with various levels of management and employees.
  • Strong reading, business writing, and analytical skills.
  • Demonstrated ability to learn and become proficient in new applications and responsibilities.

 

About Bio-Rad:

 

Bio-Rad is a global leader providing a broad array of clinical diagnostics and life science research products. With a team of more than 8,000 employees and a global network of operations serving our customers, we help people live longer, healthier lives.

 

Bio-Rad was founded over six decades ago and has continued to provide the healthcare industry with innovative and useful products that help life science researchers accelerate the discovery process and medical diagnostic labs obtain faster, better results.

 

EEO/AA Employer/Veterans/Disabled/Race/Ethnicity/Gender/Age

 

Agency Non-Solicitation: 

 

Bio-Rad does not accept agency resumes, unless the agency has been authorized by a Bio-Rad Recruiting Representative. Please do not submit resumes unless authorized to do so. Bio-Rad will not pay for any fees related to unsolicited resumes.

More About Us

Couldn't find the role you were looking for?

Not You?

Thank you

Apply Now 

Alert me about jobs like this

Not You?

Thank you

Meet a Bio-Radian

Hear what it's like to work at Bio-Rad.

4_stars.png

“Cutting Edge Bio-Tech Company”

Senior SEO & Onsite Search Manager (Former Employee) Hercules, CA

"Bio-Rad is staffed by some of the smartest people in the industry, and offers a very good balance of work life..."

Other People Viewed

Maintenance Planner/Scheduler 2021-24905 Hercules California United States Hercules, California, United States Administrative Bio-Rad is looking for a Maintenance Planner/Scheduler. This position will coordinate with Production and Maintenance leadership during periodic planning and scheduling meetings to determine work order priorities and communicate work order status,...
Senior Director, Corporate Business Development 2021-23582.1 Hercules California United States Hercules, California, United States Business Development The Senior Director of Corporate Business Development will be a leader who will work collaboratively with a variety of company functions including R&D, Business Development, Commercial, Legal, and Finance as well as external resources, to iden...
Account Executive- BioPharma 2021-23130.1 North Carolina United States North Carolina, United States Sales The successful BioPharma Account Executive will:  Effectively promote and sell all Bio-Rad Genomics solutions, including Droplet Digital PCR and qPCR Systems and associated reagent content to achieve revenue targets. Demonstrate a strong Sales Pro...
Desktop Publisher- Temp 2021-24928 Hercules California United States Hercules, California, United States Marketing Electronically designs or modifies printed materials such as labels, Instructions for Use, or Customer notifications  Responsibilities Electronically designs or modifies labels and IFUs in compliance with FDA/ISO/MDSAP or other regional regulation...
Technical Specialist - Instruments 2021-24903 Parsippany New Jersey United States Parsippany, New Jersey, United States Field Service/Support Bio-Rad is looking for a Technical Specialist - Instruments.Responsibilities Provides 3rd level technical support to our affiliates and distributors. Resolves customer concerns and inquiries and escalate them to the appropriate services within the...
Senior Tax Accountant 2021-24904 Hercules California United States Hercules, California, United States Finance The Corporate Tax Department is hiring a tax accountant to handle sales/use tax-related requests and work with tax advisors on monthly sales tax compliance and tax saving opportunities. This position reports directly to the Domestic Tax Manager an...