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Senior Staff Administrative Associate

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Senior Staff Administrative Associate

  • 2021-24577
  • Hercules, California, United States

Bio-Rad Laboratories is seeking a Senior Staff Administrative Associate to support members of senior R&D leadership. A desire to learn and grow with the role is key to success.


  • Provides advanced administrative support for members of senior R&D leadership.  May be called on to support other functions as needed. 
  • Manages AFEs, purchase requisitions, p-card purchases and vendor communications.
  • Responsible for administration within areas of responsibility, office space planning and coordination. Liaises with facilities as needed.
  • Manages budget accounting, tracking, and reporting as requested.  Provides input into budgeting process relating to office expenses, events coordination and supplies.  Controls operating expenses by monitoring office expenses, allowable expenses, etc.
  • Plans and coordinates large group events (such as team building events) independently.
  • Provides coordination and support regarding meeting space, calendaring and scheduling, interview setup, group lunches/activities and travel.
  • Initiates, compiles, analyzes and prepares special reports on a scheduled and ad hoc basis
  • Requests new vendor adds and new material part numbers.
  • Manages Sunshine law expenditures and serves as Sunshine representative for the R&D areas supported.
  • Manages various documentation and project files as requested.
  • Supports R&D directors with miscellaneous tasks such as expense reports, travel arrangements, calendar management and scheduling.
  • Manages documentation and administrative activities for various initiatives within the various R&D groups as needed, including databases and processes in Excel and Smartsheets.


  • Associate Degree or equivalent. Bachelor's degree a plus.
  • 6+ years in senior secretarial/administrative capacity or equivalent combination of education and experience. 
  • Office management experience helpful.
  • Exercises considerable discretion and professionalism.
  • Uses independent judgement to make decisions on planning, organizing, and scheduling work.
  • Determines best method to accomplish tasks and uses creativity to achieve goals.
  • Able to resolve complex inquiries.
  • Fluency in SAP procurement and master data modules, or strong ability to learn tasks in an advanced ERP system.
  • Advanced knowledge of applicable processes and procedures including advanced MS Office Application skills - working knowledge of Excel and Smartsheets an asset.
  • Complete operating knowledge of all applicable office equipment.
  • Advanced knowledge of virtual conferencing programs such as MS Teams and Zoom.
  • Excellent communication, interpersonal, negotiation skills, diplomacy, tact and customer service.
  • Strong planning, project management and organizational skills.
  • Accounting/math skills; understanding of budgeting.
  • Ability to interface with various levels of management and employees.
  • Strong reading, business writing, and analytical skills.
  • Demonstrated ability to learn and become proficient in new applications and responsibilities.


About Bio-Rad:


Bio-Rad is a global leader providing a broad array of clinical diagnostics and life science research products. With a team of more than 8,000 employees and a global network of operations serving our customers, we help people live longer, healthier lives.


Bio-Rad was founded over six decades ago and has continued to provide the healthcare industry with innovative and useful products that help life science researchers accelerate the discovery process and medical diagnostic labs obtain faster, better results.


EEO/AA Employer/Veterans/Disabled/Race/Ethnicity/Gender/Age


Agency Non-Solicitation: 


Bio-Rad does not accept agency resumes, unless the agency has been authorized by a Bio-Rad Recruiting Representative. Please do not submit resumes unless authorized to do so. Bio-Rad will not pay for any fees related to unsolicited resumes.

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